Sending bulk emails can be critical to businesses, educational institutions, and other organizations. Gmail, combined with Excel, is a convenient and inexpensive way to handle and send multiple emails. Here are the steps to send bulk email from Gmail using Excel, and this article will help you complete all the steps.
- Preparing Your Excel Spreadsheet
- The Importing of Data into Google Sheets
- Setting Up the Mail Merge Add-on
- Writing Your Subject Line and Email Body in Gmail
- Performing the Mail Merge
- Monitoring and Managing Responses
Steps to Send Bulk Email from Gmail Using Excel
Sending bulk emails from Gmail using Excel can be a convenient and efficient way to communicate with many recipients. With the right tools and techniques, you can easily create and send professional-looking emails while tracking their performance and improving your email marketing efforts.
1. Be Prepared Before Starting
Before you start sending Gmail bulk email tutorial, ensure you have the following:
- A Gmail account: This will be used to send emails.
- Microsoft Excel: To create and manage your recipient list.
- Google Sheets: An alternative to Excel if you prefer using Google's ecosystem.
- A Mail Merge Add-on: A tool to facilitate merging your data with Gmail.
2. Preparing Your Excel Spreadsheet
The first step involves preparing your list of recipients in Excel. Here’s how you can do it:
Open Excel and create a new spreadsheet.
Set Up Your Columns:
- Column A: Email Addresses
- Column B: Names (or any other personalized field)
- Additional columns can be added for other personalized information.
Enter Your Data to Send Mass Emails Using Excel:
Fill in the recipient addresses from the B2C email list in Column A.
Fill in corresponding names and other information in the subsequent columns.
Save Your Spreadsheet:
Save it as a .xlsx or .csv file for easy import.
3. The Importing of Data into Google Sheets
As described, Google Sheets integrates with other products like Gmail for mailing. One can mail many persons at once. Here's how to import your Excel data:
Open Google Sheets:
Go to Google Sheets and create a new spreadsheet.
Import Your Excel File:
- Click on File > Import > Upload and select your Excel file.
- Choose Insert new sheet(s) and click Import data.
Verify Your Data to Send Bulk Email from Gmail Using Excel:
Ensure all columns and rows have been correctly imported.
4. Setting Up the Mail Merge Add-on
Install a mail merge add-on like Yet Another Mail Merge (YAMM) to send bulk emails. Here’s how to do it:
Install the Add-On:
- In Google Sheets, go to Extensions > Add-ons > Get add-ons.
- Search for Yet Another Mail Merge and install it.
Authorize the Add-On:
Complete the steps to allow Yet Another Mail Merge to use your Google sign-in information.
Writing Your Subject Line and Email Body in Gmail
Then, you must type the message you wish to send in the email.
To start, Gmail must be opened, and click on the Compose link to send bulk email from Gmail using Excel.
Write Your Email:
- Clearly state the purpose of the email in the subject line.
- Use a professional greeting and introduction.
- Clearly state the main message or ask a question.
- Keep the content concise and scannable.
- Use a clear and consistent format.
- Include a call-to-action (CTA).
- Proofread for grammar and spelling errors.
- Sign off with a professional closing.
Save Your Email as A Draft:
Save the email, keep it in the draft, and do not send it.
5. Performing the Mail Merge
Following that is the e-mail delivery using Yet Another Mail Merge to trigger the mail merge function. Follow these steps to send mass emails using Excel:
Go back to your Google Sheet.
Run The Add-On:
Navigate to Extensions in the WordPress dashboard > Yet Another Mail Merge > click on Start Mail Merge.
Configure The Mail Merge:
- Open your draft mail from the Gmail Menu.
- Map your column to the placeholder in your email.
Send The Emails:
Click on Send Emails. Yet Another Mail Merge will merge your data with the email template and send the emails to your recipients.
7. Monitoring and Managing Responses
After sending bulk emails through Excel, you may need to track and respond to responses and feedback. Here’s how:
Check Sent Emails:
Switch over to your Gmail sent folder to confirm the emails were sent out.
8. Monitor Responses:
Beware of reply messages and deal with them as appropriate.
Track Performance:
Yet Another Mail Merge gives options to track if the email has been opened, if the links within the email have been clicked, and the number of responses.
How to send bulk emails from Gmail using Excel?
To send bulk emails from Gmail using Excel, you can use a third-party add-in like Mail Merge or a script like Google Apps Script. Create a spreadsheet with the email addresses and message details, then use the add-in or script to send the emails in bulk.
How to create a mailing list in Gmail from Excel?
To create a mailing list in Gmail from Excel, export your list to a CSV file, then go to Gmail's Contacts page, click "Import," and select the CSV file.
How do I automatically send an email from Excel to Gmail?
You can use the VBA code in Excel to automatically send an email from Excel to Gmail. Use the Outlook object library in Excel VBA, set up your Gmail account settings, and then use the Send Mail method to send an email.
Conclusion
Sending bulk emails from Gmail using Excel is an efficient way to manage large-scale email communications. Business owners should follow a step-by-step process, including preparing before starting, filling out their Excel spreadsheets, importing data into Google Sheets, and setting up the mail merge add-on. They should also write a subject line and email body in Gmail, perform the mail merge, and monitor and manage responses. They can also contact list-providing companies like LISTGIANT to learn more about sending bulk emails.