October 21, 2024

How To Send Bulk Email From Outlook Using Excel

If you’re here to learn how to send bulk emails from Outlook using Excel, you have come to the right place. To do this, start by preparing a spreadsheet in Excel with the contact details for each recipient, ensuring clear labels like First Name and Email in each column. Draft your email message in Word, then link the Excel file by going to the Mailings tab, selecting Select Recipients, and choosing Use an Existing List. This links your spreadsheet data to Word, allowing you to insert personalized fields with Insert Merge Field. 

Review your draft to check that each contact’s name or other details appear correctly. Finally, complete the setup by clicking Finish & Merge and choosing Merge to Email. Fill in the recipient field, add a subject line, choose your email format, and click Email Merge to Outbox to send. This method saves time, adds a personal touch, and keeps bulk emailing simple and effective. While this method works well, it can sometimes cause errors or take longer. If you find the process overwhelming, you can buy email list from a list provider. They not only provide you with email list data but can also help you send mass emails. 

5 Steps To Send Bulk Emails From Outlook Using Excel’s Feature Mail Merge

Mail merge is a great way to send bulk emails through Excel. It combines letters and pre-addressed envelopes or labels to send many messages at once. This feature is often used in a document with both fixed text and spaces for personalized details, like names or addresses. You can easily send personalized bulk emails using Excel and Outlook's mail merge feature. Here’s a simple way to set it up:

1. Prepare Your Spreadsheet

Start by creating a spreadsheet with contact details for each recipient. Name each column (like “First Name” or “Email”) clearly, as you’ll use these labels later in the mail merge.

2. Draft Your Message

Write the email content. When it looks ready, move on to connecting it with your Excel file.

3. Link the Spreadsheet to Your Word Document

In Word, go to the Mailings tab, select Select Recipients, and click Use an Existing List. Choose your Excel spreadsheet or a .csv file as the data source.

4. Add Merge Fields to Personalize

With the Excel file linked, click Insert Merge Field in Word to place each piece of personalized data in the email where you want. Preview to make sure it looks correct.

5. Complete and Send

To finish, click Finish & Merge, then Merge to Email. Enter the To field, subject, and email format. Finally, click Email Merge to Outbox to send. This setup saves time and keeps your emails personal and efficient.

4 Ways To Send Bulk Email From Outlook 

You can also send bulk emails through Outlook. Here is how:

1. Group Your Contacts

To make sending bulk emails easier, you should group your contacts in Outlook. Open the Outlook app and go to the People tab. Then click on New contact list. A new window will pop up where you can name your list and choose your contacts. If you are using the newest version of Outlook for Mac, you need to switch to an older version to create a contact list. Uncheck the New Outlook option at the top of your screen.

2. Write Your Email

Writing your email is easy and looks the same as writing a regular email. Open your Outlook email account, click on New Mail or New Message, and type or paste your email content.

3. Add the Contact List

Once your email is ready, you need to add your contact group as recipients. Put the name of your contact list in the To field. This way, everyone in the group will get your email.

Note: If you use the To field, all recipients will see the other email addresses. If you want to keep them private, read the next section.

4. Review and Send

Check your email one last time. Make sure it meets the latest rules from Google and Yahoo. Look over the email or use an email testing tool. If everything looks good, click the Send button. Sending time can vary from a few seconds to a couple of minutes, depending on how many people are on your list.

How do I mass transfer emails from Outlook?

To mass transfer emails from Outlook, select the emails you want to move by holding down the Ctrl key and clicking on each one. Then, right-click and choose Move to select the folder where you want them to go. If you're moving a large number of emails, consider organizing them by date or category to streamline the process further.

What is the best way to send a mass email in Outlook?

The best way to send a mass email in Outlook is by using the Bcc field to send your message to many people without them seeing each other's emails. Create your message, add all contacts in the Bcc field, and send it. This approach keeps your contact list private and ensures a professional appearance.

How to bulk move emails in Outlook?

To bulk move emails in Outlook, you can select multiple emails by holding Ctrl and clicking on each one. Then, right-click, choose Move, and select the folder you want them in. For a larger selection, use Shift to select a range of consecutive emails at once.

Conclusion

In short, Sending bulk emails from Outlook using Excel is a quick, personalized way to reach a large audience. Start by creating an Excel spreadsheet with contact details, clearly labeling columns like First Name and Email. Write your email message in Word, then link the Excel file by selecting the Mailings tab, choosing Select Recipients, and using the Existing List option. Personalize each email by inserting merge fields, and review for accuracy.

To complete, select Finish & Merge, choose Merge to Email, and send. This process saves time and keeps your emails personal. If you find the process too complicated, you can get the services of an email list provider. They can perform the job for you. At LISTGIANT, we not only provide high-quality, targeted data list for your industry, but we can also help you send bulk emails. To learn more, you may contact us or visit our website.

FAQ

What is U.S Consumer Email Database?
A consumer email database contains lists of personal email addresses. These email addresses are sourced every month through online forms, subscriptions, purchases, sweepstakes offers, and lucky draws. The list includes the full name of the consumers, their mailing addresses, and physical mailing addresses. These lists are presented in excel files for a proper assortment of information. You can easily save and utilize them on your desktop after purchase.
Where can I find and buy consumer email addresses?
You can find different online platforms that deal with consumer email addresses. The easiest way to discover them is through targeted google searches. You will find companies such as LIST GIANT that provide list portals for online purchase at very affordable prices. For further inquiries, you can always call their contact number cited on the website.
How important are consumer email addresses for my business?
Consumer email addresses are essential in generating leads. It is very likely for someone to buy your product if they’ve bought a similar product in the recent past. You can lose great sales opportunities by not remaining in contact with a previous client. These email addresses also help to promote new products and mark your brand identity. You will also have direct access to consumer feedback and satisfaction scores.
What demographic selects are available on the U.S Consumer Email Database?
There are several parameters and segments which divide the U.S. Consumer Email Database. These segments include different demographics such as:

Age Range
Income Range
Gender/Sex
Marital Status
Homeowner
Presence of Credit Card
Pet Owner
Occupation
Religion
Ethnicity
Investments
Shopping Preferences
Phone Number

All these sectors have diverse needs and are generated each month. To receive the latest up-to-date lists, you can subscribe for a monthly service.

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